Archetype Financial Planning Privacy Policy 2024
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Our contact details
Name: Archetype Financial Planning Limited
Address: PO Box 1468, Preston, PR2 0DY
Phone Number:01772 952 198
E-mail: info@archetypefp.co.uk
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The type of personal information we collect
We currently collect and process the following information:
• Personal identifiers, contacts and characteristics
• Customer Financial Information (in the case where personal financial advice is being provided)
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
• Requesting further information on our services
• Engaging with ourselves in the provision of regulated financial advice.
We also receive personal information indirectly, from the following sources in the following scenarios:
• Professional introducers – We may receive a name and contact details from an introducer with your consent.
We use the information that you have given us in order to keep accurate records for business and regulatory purposes as well as the provision of regulated financial advice.
We may share this information with our Network, ValidPath Limited (Company Number: 04273538) Additionally, In the course of providing suitable financial advice, we will need to share your information with certain third parties. The categories of third party we may share your information with are listed below.
Insurance Providers
Pension Providers
Annuity Providers
Investment Providers
Investment Platforms
Providers of Pension Transfer Comparison Reports
Compliance Advisers
Legal Advisers
Back Office Systems Providers
Third Party Software Providers
We will only share your information with third parties when necessary and will ensure that any third parties that we do share your information with have sufficient data protection processes in place.
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Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Archetype Financial Planning (Contact Details above)
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal information
Your information is securely stored.
We keep personal information for existing clients for the length of their business relationship with us. After this time we adhere to our regulator’s requirements regarding data retention timescales, which is dependent on the type of financial transaction that has taken place. If the latter isn’t ‘indefinite’ We will then dispose your information within a week of this no longer being required.
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Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at info@archetypefp.co.uk, 01772 952 198 or PO Box 1468, Preston, PR2 0DY if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at:
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Complaints Officer at ValidPath Limited,
Complaints Department,
Maltings,
East Tyndal Street,
Cardiff,
CF24 5EA
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk